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Frequently Asked Questions - PPRA

FAQs - PPRA

The objectives of PPRA (the Authority) is to ensure the application of fair, competitive, transparent, non-discriminatory and value for money procurement standards and practices; set standards for the public procurement systems in the United Republic of Tanzania; monitor compliance of procuring entities; and build, in collaboration with Public Procurement Policy Division and other relevant professional bodies, procurement capacity in the United Republic.

The Act is applicable for the following:

  • All Procuring Entities.
  • Non Governmental Entities for procurement financed from specific public finances, and
  • Public Private Partnership projects at their relevant stages.

According to section 32(2) of PPA 2011, the Authority is mandated to prescribe the procedure to be followed by PEs to form a tender board where its organizational structure is too small to be able to constitute a tender board. PE is required to submit its staffing level to PPRA for proper advice.

YES. Accounting Officer is allowed by Section 40(5) of PPA 2011 to appoint member from out of PE where the required skills or experience are not available within PE or where members are indisposed or have a conflict of interest

A local firm means a firm whose majority share capital (i.e. more than fifty percent) is owned by citizens of the United Republic of Tanzania.

Where the Accounting Officer is not satisfied with the decision of the Tender Board he is supposed to return the decision to the Tender Board for review giving written reasons for the dissatisfaction and where not satisfied with the outcome of the review he may request for an independent review by PPRA stating in writing the reasons for disagreement.  However, where Tender Board disagrees with the views of the Accounting Officer on its recommendations, it may request for independent advice from PPRA stating in writing the reasons for disagreements. This is pursuant to Regulation 37 of GN. No. 97 of 2005 and Regulation 91 of GN. No. 98 of 2005.

Bid securing declaration is supposed to be used for all procurement whose value does not exceed the thresholds for exclusive preference and where local firms have been invited. For example, for all procurement for works with values less or equal to Tshs 10 billion; goods with values less or equal to TShs 2 billion and non-consultancy services with values less or equal to Tshs 2 billion. When the value of procurement is above the threshold for exclusive preference or when the national and international competition involves foreign bidders, tender security shall be required.

Tender security or bid securing declaration shall remain valid for a period of not less than twenty eight days beyond the validity period of the tender, in order to provide procuring entity time to act if security is called for.

In line with Section 65 of PPA 2011 as amended in 2016,the following need to be observed: the accounting officer should determine that it is in the public interest that goods, works or services be procured as a matter of urgency; the conditions relating to procurement limits, methods, tender processing periods and advertisement may be waived except that conditions relating to tender evaluation and obtaining approval of the tender board shall not be waived; with seven days from the date of award, the accounting officer shall seek retrospective approval from the Paymaster General (PMG). While seeking approval of PMG, the accounting officer shall submit all relevant documents leading to award.

All procurement undertaken by PEs need to be in their approved Annual Procurement Plans (APP). However, Section 49(3) of PPA 2011 provides that any unplanned procurement shall get prior approval of Accounting Officer before it is procured.

PMIS (Procurement Management Information System) is a tool to facilitate exchanges of            Information between PPRA and Procuring Entities (PEs) so that to support the System   for Checking and Monitoring of Procurement activities.

The PMIS can be accessed as a quick link/ shortcut via the Authority website(www.ppra.go.tz) or directly through web address http://pmis.ppra.go.tz

No. Only authorized users (PE users) with assigned username and password can access    the PMIS.

i.          A computer with an internet browser

ii.         Internet Access

iii.        Basic computer skills

iv.        User Name and Password

 

In order to be registered to use the PMIS, the User need to fill the PMIS Access Request Form    and submit it to the Authority after being approved by his/her Accounting   Officer.

The Access Request Forms are accessible through the PMIS login Page by clicking on the             ‘Sign Up’ button.

Yes. There are two types of trainings;

  1. Scheduled group trainings that are conducted countrywide on the regular basis
  2. Tailor-made training that are conducted on specific request.

All PMIS trainings are normally conducted for four (4) days   and are composed of           presentations on manual checking and monitoring system , eProcurement  issues  as            well     as hands-on practices.

PE users can be registered in the scheduled trainings after the respective PE pays the      participatory fees for its participants.

PEs can be registered for the Tailor-made trainings after sending the specific request      with nominated participants’ details to the Authority.

There are different security measures in place to ensure  that  all  data submitted is        secure such as making use of usernames and passwords , setting up different user       levels, roles and privileges ,firewalls etc .In addition to that ,the data submitted is     regularly backed up and the backup copies are kept offsite  

No. PE user can only view and manipulate   data belong to only his/her PE.

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