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Introduction

The Public Procurement Regulatory Authority (PPRA) is mandated by the Public Procurement Act, 2011 to oversee public procurement practices in Tanzania.

One of the functions of PPRA as provided by section 9(f) of the Act is to organize and maintain a system for publication of information on public procurement opportunities, awards and any other related information of public interest.

In recognizing the benefits of ICTs, PPRA is making efforts to develop ICT-based Information Systems for collecting, storing and sharing public procurement information with stakeholders. Systems so far developed includes Website, Tender Portal, Tender Alert Service, Procurement Forum and Procurement Management Information System (PMIS).

System Overview

PMIS is a tool to facilitate exchange of information between PPRA and Procuring Entities (PEs). PMIS support the System for Checking and Monitoring of Procurement activities by enabling online submission of Annual Procurement Plans (APP), monthly reports and Checklist forms. Using the systems requires registration. Registered users are assigned Username and Password.

The System has the following main functional features:-

  • Online submission of information… APP, Checklists and progress reports.
  • Storage of information using database technology
  • Sharing of information through generation of reports

Requirements to use PMIS

For PMIS to work, the following are necessary requirements:

  • A computer with a web application browser.
  • User with basic computer skills. i.e Internet browsing.
  • Internet connection.
  • Username and Password

PMIS Architecture

Implementation Status

PMIS has been rolled out since 2007/2008 ,and the following is the implementation status as of 31 December 2015;

  • One Thousand Four Hundred Eighty (1480) PE officers have already been trained on how the system works

  • Three Hundred Eighty Eight(388) PEs have already been registered into the system

  • One Hundred Forty Six(146) PEs have already been visited in their sites

  • Two Hundred Sixty Four(264) PEs are actively using the system

Way forward

PMIS has been undergoing the major review so as to accommodate the new legislative(PPA 2011&PPR 2013) and technological requirements .In which case, more than 40 PEs have been participating in the piloting stage. It is expected that the official rolling out of the system will take place from the third quarter of 2015/2016.

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